Project Monitoring And Control Information Technology Essay

Project observe And Control tuition Technology EssayProject monitor is the observation and supervision for those in the management aggroup to detect and react appropriately to deviation and changes to a formulate plan. By supervise the progress, the management aggroup ups ar up to(p) to take how far the figure has proceeded and whether it has met the completion expectation or re-forecast the expectations originally condition out in final thrusts plan. One way to succeed in monitoring intentions while maintain a positive progress of the expulsion is the wishing to do a report detailing their observation. However, this report take to be d wizard in a frequency (continuously, regularly, logically, etc.) so that the management pecking order elicit exercise their suss out without stepping on the responsibilities of other levels.1 Other than report, monitoring discover contribute also be done through meetings with clients and parties swallow-to doe with in the sen d ( contractor, supplier, etc.) at a regular primer coat to grasp track of the progress. admonishering alone, however, provide non be rough-and-ready in managing a project without incorporate. With the combine effect of monitoring and control of a project, managing team entrust be able to move towards its final decisiveness where corrective put throughs and decision bequeathing be made to pull the project dorsum onto its original objective.1 Monitoring and control helps to vex authentic the projects commit with respect to the nine functions of project management Scope, equal, time, choice, risk, communications, procurements, human resources and integration.In short, if the project is off course, then control in the form of corrective action must be applied if possible corrective action move take the form of re-planning, reprogramming, or reallocating resources or changing the way project is managed and organized.Impact of Project Monitoring and ControlProject monito ring and control is a crucial system that is used widely by constitutions. Monitoring and controls of a project with the nine functions scope, cost, time, quality, risk, communications, procurements, human resources and integration allows the management team to note the progress of the project whether they are in the original objectives. An constitution operating without a project monitoring and control system is considered a risk that will eventually lead to its failure.In term of cost, if on that point are no proper monitoring and control, the social club will be paying much than for a resource compared to one that is carefully monitored and controlled be pass water without control, the team might be paying more(prenominal), when comparing prices from different contractors and make sure the prices are within project calculate. Naturally without monitoring and control, time will be an aspect that cannot be avoided. Without monitoring and control, puzzle out may be repeated because of a fault or delay in the process, such(prenominal)(prenominal) as delayed in delivery by a contractor or a source that didnt pass quality control. thitherfore they will consume more time to accomplish.Lack of Motivation.Motivation is defined as a pull and push forces, which result in unpredicted manner of human directed towards their goals.2In the aviation industry, pauperization is used to ensure employees defy the intensity and direction of which is geared towards flight safety. Aviation is a commodious industry that involves huge number of employees of different department that arrive at cause for a different goal to each other but it will ultimately involves the safety of its passengers and pilots. Employees such as pilot, flight crew, engineer and technicians would have done the similar tasks repetitively and could cl induce they have enough picture to complete their task without fail yet under different dower human fixings will still play a routine in mai ntaining the quality of the performance of all employees.The fiddleing environment plays a major role in effecting employee performance. 3In a take to the woodsing environment having a hot working environment will de-motivate employees performance. However, pilot faces a more serious environment situationors as they need to take into account of move in an aircraft loaded with technological environment. Be it the design of the equipment and flight control, displays/ interface characteristics and task factors a pilot need to be very counselling and well-motivated in order to maintain the quality of their performance in such a harsh environment.The condition of an employee is a common problem that intimately all makeups face. This factor involves mental condition of the employee, which negatively affects performance of the task, such as mental fatigue, pernicious attitude. This is perhaps the most important factor because personal issues cannot be governed by their employers.Imp act of lack of Motivation.Employees are an organizations needs to function. An organization whose employees have not been motivated is vulnerable to both(prenominal) comp any(prenominal) and personal challenges because its employees are not pushing themselves further to maintain the constancy which ultimately means they are underperforming. Therefore, lack of motivation equates to slight work being accomplished. It does not however, mean there is no productivity climax from the employees it can be said that they the productivity are transfer to aspects not related to their work. Simple things like internet surfing while at work and taking considerableer break time for lunch will cost the organization time and money.Low employee motivation due to ungrateful working environment can also impact how existing and dominance clients/partners view on working with such an organization.3When employees are lacking motivation due to unpleasant working environment for exemplar a allowan ce cut or no incentives. The consequences of such action would normally cause what we know as going on strike. When that risk, the organizations reputation to their clients/partners will plump downward and the forces clients/partners to reconsider signing any contract with such an organization. This organization will suffer greatly in terms of the quality of work being produced and slowed production rate.Project Monitoring and Control, and Motivation Case 4On 3rd Oct 2006, European Aeronautic Defense and Space partnership (EADS) announce the delay in the production of Airbus A380 Aircraft which will push back the delivery of this aircraft by 2 years. An estimated loss of 2.8 billion in pre-tax lucre between 2006 and 2010 has been revealed. In June 2006, Airbus acknowledges that they had underestimated the amount of work to be done to turn back up the adeptness of the electric harnesses into the forward and rear sections of the fuselage. The reason of this long delay was contri buted by the complexity of the aircrafts electrical wiring system. The root cause was the fact that a new 3D digital mock-up, which facilitates the design of the electrical harnesses installation was implemented late as well as the mess working on the aircraft was still in their learning curve, the problem arises when the intimate wiring of the aircraft in the fuselage section which has been changed and reconfigure several times during its production. The thousands of cables embedded inwardly the fuselage were wrongly configured and delivered. This case can been describe by 2 project failure factorsProject Monitoring and ControlThe management team was at fault for this reason. During the installation process, there was no familiar brushup on the wiring configuration and besides after installing thousands of telegram then they realize the problem theyll be facing. If the management team had curry up an inspection team to do a more frequent inspection on the installation the pr oblem could have resolved in the beginning and minimizing losses. If monitoring and control has been properly managed, the risk of such an incident would have been minimized.MotivationHuman factor is ultimately related to motivation and one of the main problems with the wiring problem rise from those who are installing them in the aircraft be it the technician and engineer. In another report, it was explained by the chief executive Christian Streiff Beyond the complexity of the cable installation, the root cause of the problem is the fact that the 3D digital mock-up, which facilitates the design of the electrical harnesses installation, was implemented late and that the citizenry working on it were in their learning curve. He stated all the way that the people working on it were in their learning curve. Knowing that they were in their learning curve, the people should be more aware that they are not experience in this new installation process and should be more aware that they ne ed more supervision and review on this installation process. If worker are motivated enough, they wouldve seek the necessary assistance to can them appropriately so that they will be able to continue without any problem.Project Monitoring and Control dodge nameed Value heed SystemAn established project management principles and techniques such as Earn Value Analysis (EVA) can be used to monitor and control a project.5 Earned value analysis is a method that placard performance that uses work in progress to forecast what will happen to the project in the future. In short, it is an early warning program/project management and suitable for project monitoring and control.Earned value analysiss aim is to use cost to determine a projects progress. Three quantities form the basis for the cost performance measurement victimisation earned value management. They are Budgeted cost of work scheduled (BCWS) or Planned Value (PA), Budgeted follow of Work Performed(BCWP) or Earned Value (EV) a nd Actual Cost of work Performed(ACWP) or Actual Cost(AC). From these three bases, managers can determine the projects budget as well as make a determination of schedule and cost performance and provide an estimated cost of the project at its completion. By trail referencing each of this data to a work breakdown structure, a communicate diagram, it can indicate how the project should be carried out and thus braggart(a) a sense of control to project leader.Cost performance indicant ( consumer price index) and Schedule Performance Index (SPI) give an early warning to project leader using data from the 3 bases. Cost performance for instance is the ratio of cost of work performed (BCWP) to actual cost (ACWP). A CPI ration of 1.00 implies that the actual cost is within the estimated cost. Greater than 1.0 indicates work is accomplishes with less cost than what was expected. CPI below 1.0 indicates the project is currently over budget and require project leader to take control of the situation.Motivation StrategyMotivation is a powerful tool that can help project members to perform better and produce higher quality of work, so project management team need to make a concerted hunting expedition at planning, establishing and maintaining a motivated team through recognition and rewards. There are 2 motivational theories which can be used to effective run a project team.Maslows HierarchyMotivational theories such as Maslows hierarchy, it explained that human beings are motived by unsatisfied needs, and that lower factors needs to be satisfied before higher needs can be satisfied.6 consort to Maslow, these deficiencies needs are explainedPhysiological Motivation bid ample breaks for lunch andrecuperation and paysalaries that allow workers tobuy lifes essentials.Safety Needs Provide a working environment which is safe, relative wrinkle security, and freedom from threats. neighborly NeedsGenerate a feeling of acceptance, belonging, and community by reinforcing team dynamics.Esteem Motivators Recognize achievements, assign important projects, and provide status to make employees feel valued and appreciated.Self-ActualizationOffer challenging and meaningful work assignments which change innovation, creativity, and progress according to long-term goals.7When this deficiency is satisfied, only then can a person act unselfishly and they will be able to act independently and take responsibility of their actions. With such a team member, any organization will be able to run a project with high confidence and expect a higher quality of work produced.The Herzbergs Motivation-Hygiene TheoryHerzbergs motivation-hygiene theory , also known as a Two factor theory, explain that the factors that lead to job dissatisfaction are all in all separate from the factors that motivate employees and they are known as the hygiene factors and motivate factors.7 Herzberg finding explain that by adding hygiene factors, it may decrease job dissatisfaction but it will n ot motivate employees. Employees are motivated only when they feel a sense of job satisfaction is in place. We can assume that with motivation factors in present, satisfied employees can generally be more productive. The picture below states what motivation and hygiene factors are.Figure 1. Monitor/Hygiene factors. Source http//www.pmroadtrip.com/files/PMRoadTrip_V4Ch09.pdfBoth Maslows Hierarchy and Herzbergs Motivation-Hygiene theory can be used in the same project team. Having the Maslows hierarchy theory, we are actually adding the 2 factors which are mention in Herzbergs Motivation-Hygiene Theory. In short, by have the two theories, we increase the hazards of having a motivated project team. By using this system, we can avoid having a demotivated team that can increase the chance of project failure due to human factor such as the one described in the case study above, costing both time and money to an organization. Through such a system, future organization can source a team of motivated members capable of increase the quality of work done, at the same time allowing organization to have an increased profit gain with less time wastage which cost more to operate. When problem do rise, these team will be able to argue and solve problem more quickly and effectively.